Placements: We will complete the placements of volunteers within a week of receiving the application. Volunteers can apply for an L/MTV program for a minimum of one month.
Information:We will send the required Information to the volunteers - including a pre- arrival letter, project profile, info sheet, general information and travel details. This information will be sent to the volunteers at least one month in advance.
Arrivals: Volunteers arrive at Kundapur or Bangalore by the first Monday of each month. Orientation week: The program will start with a week-long orientation. Depending on the volunteer’s project location, the Orientation will be held either in Kundapur or Bangalore. This information will be sent to the volunteer at least a month in advance.
Registration: The registration will be completed during the first week of arrival.
Projects: Following the orientation week, volunteers will join their respective projects in different locations, depending on the placement.
Monitoring: Each volunteer is allocated a LTV Coordinator on his/her arrival who is a staff of the local organisation and he/she supports the volunteer in their project, and monitors the progress during their voluntary service through monitoring visits, LTV Cultural Meet, one to one sessions, emails, phone calls, reports etc. Monthly Project visits are also made by the LTV Coordinators during the placement where ever possible.
LMTV Cultural Meet: Once a month, the local host organisation organizes a LTV Cultural Meet for all volunteers to discuss their progress, share their experiences and challenges encountered. It is a great opportunity to reconnect with volunteers and to use them as a resource network on how to act within their own projects. We also have one-to-one supervision between LTV coordinators and volunteers to ensure that any challenges are tracked and dealt with at the earliest. In case the monthly monitoring visit from the LTV Coordinator does not take place, the cultural meet is a good opportunity for the volunteer to discuss and resolve any challenges.
Final evaluation: Volunteers are expected to complete and submit a Final Feedback report and Final Evaluation report at the end of their volunteering program. This details their work, progress, problems, solutions and suggestions for future volunteers. This report acts as a future resource and reference documents for new volunteers and enables us and our local host organisation to develop and improve the project.
Application: In the section below, titled “LTV/MTV Project Information”, the details about the different fields of work that are available through our program have been provided. Volunteers are requested to go through them carefully and consider wherein their interest lies most. A minimum of three fields of work as choices are requested from all the applicants in order of preference in their application form. Also required is a Motivation letter accurately describing themselves, their skills and interests, past work experience, strengths and weaknesses etc. This information assists us to match the project and the volunteer as accurately as possible.
Placements: After the application is accepted from the Sending organisations, the placement of projects are organised on an individual basis, according to the preferences the volunteer has stated in his/her application form. It is therefore very important that volunteers are specific about their interests, experience and project choices in the application form. Our local host organisation will place volunteers on a “first come - first serve” basis and therefore some projects may get filled up sooner. If a volunteer’s first project choice is full, we will offer his/her second or third choice, or ask you them to apply at a later date when a place is available.
We & our host organisation try our best to place a volunteer in their first choice for field of preference choice; however it cannot guarantee it every time due to a lot of factors for e.g - availability of spots, time duration, distance etc. has to be considered.
Changes to project placements and hosting accommodation is only considered for special cases, but not before we are sure that the volunteers made sufficient effort to adapt and overcome initial challenges. Therefore all the participants are requested to make significant efforts to stay in their assigned placement for a minimum of one month before changing to a new placement. In our opinion it takes a minimum of a month’s time to adapt to a long- term project and new surroundings.
Information sheet and Pre-arrival letter:
The Info sheet will contain all the information that volunteers need to prepare for their journey and stay in India. It is very important that volunteers read the whole info sheet at least once and understand all the contents. This document will be sent to the sending organization a month prior to the volunteer’s arrival in India. The pre-arrival letter will include all the necessary information that will make their journey to India as smooth and trouble free as possible. Hence, it is very important for the volunteers t read it carefully.
The starting date of the program is the First Monday of every month: Volunteers should make sure that they arrive at Kundapur or Bangalore by the scheduled date. Bangalore has an International airport and Kundapur is well connected to Bangalore by train and bus, the closest Airport to Kundapur is Mangalore Airport. All volunteers will meet at a common meeting point, where they will be picked up. Specific information regarding their arrival will be sent to the volunteers in a pre-arrival letter.
Registration: All the registration formalities will be completed during the first three days of the Orientation. This will consist of understanding and signing a contract and collecting the participation fee.
Please note that if a volunteer has applied for more than three months, the fee for the first three months is collected at the beginning of the project. If a volunteer has applied for less than three months, then the entire participation fee will be collected in the beginning itself. Volunteers have to ensure that they have the currency converted to Indian Rupees before they arrive and make certain that they have the full amount available with them. Also, all volunteers will have to produce two photocopies of their passport and their visa respectively.
The schedule is flexible but the Orientation week usually contains the following:
The LMTV Program Introduction: Topics include - Aims of the program, Way of working, Finances, Reporting and Documentation, Rules and Expected behaviour.
India: Topics include - Culture, Religion, Habits, Customs, History, Geography, Social issues etc.
Language Skills: India has 18 official languages, and many more dialects and sub-dialects. We will start with teaching the local language – Kannada or Tamil. Do not forget that English is widely spoken throughout the country. However, we urge the volunteers to learn and speak the local language, as it will open more doors for them.
Projects: Includes - An overview of the projects of FSL-India and an explanation and presentation of the volunteer’s particular placement. There will also be Project visits, where volunteer’s will have the opportunity to conduct activities as a group and meet current volunteers in other projects who can share their experiences.
Safety: Topics include Health, Women safety, Travel guidelines, and an introduction to FSL India’s Emergency Action Plan (EAP).
Life in the Host Family: We will provide an opportunity to all volunteers to meet some of our Host Families who will share their past experience of hosting volunteers and also to clarify any questions volunteers may have about living with an Indian Host Family. Information: Lots of new and interesting things will be introduced during sessions like- Yoga, cooking and Hindu philosophy.
Local sightseeing: Meeting people will make you feel right at home. Therefore, we will provide volunteers with the opportunity to visit market places, Indian homes and natural sites in groups or individually during the free time.
Do's and Don’ts: There are some simple rules, which can help volunteers have a smooth integration with each other and with the local people. This will also help overcome the culture shock!
Intercultural Session: All volunteers are requested to bring items from their home such as photos, music, food, handicrafts, etc. that will help them present their country and culture to other volunteers as well as to the local youth and your Host Family.
Group games and discussions: This methodology adopted during the orientation week, aims at turning the theoretical sessions as dynamic and participatory as possible.
Please note :
Volunteers will have to stay together in the local host organisation Guest-house in Bangalore or the local host organisation Training Centre in Kundapur during the Orientation week. The accommodation will be shared bedrooms. All volunteers will be provided with vegetarian meals. The LTV Coordinators and team leaders will take care of all the activities and sessions during the entire orientation week.