1. General Information of Asian Voluntary Service (AVS)
Background - why and how AVS has been created?
International Long and Middle Term Voluntary Service (LMTV) has been rapidly developed in Asia with creating unique impact to improve the situations of the environment, culture, development and so on, to activate the local communities and to promote intercultural understanding and friendship naturally, widely and deeply among the volunteers (mostly youth) and local people. It is also distinguished as one of powerful tools to grow up “global human resources” expected in many of universities, companies and governments.
On the other hand, the projects are not promoted yet widely enough compared with the potential needs in the societies due to lack of cross sectional collaboration, recognition in the societies and capacities of NGOs. In Europe, an exchange scheme of Long Term Volunteers named EVS (European Voluntary Service) has been actively organized since 1996 by collaboration between European Commission and NGOs in each country. As there is no such a wide inter- governmental agency in the whole Asia, NGOs have even a bigger role and mission to lead creation of AVS (Asian Voluntary Service) that could bring huge benefits for the betterment of the societies as well as stronger collaboration, promotion and quality improvement of international voluntary service NGOs by having common, standardized scheme.
Basic forms of the Projects
1) Place : 5 projects in 5 countries; Cambodia, Indonesia, Japan, Myanmar, Thailand and Vietnam
2) Period : From 2016 January 07 to 2016 March 26 (2.5 months) that will consist of three parts; * All participants MUST fully join the above mentioned period.
01/07-01/11 (5 days): Preparation Seminar in Songkhla, Thailand (all participants)
01/12-03/21 (over 2 months): Workcamps in above mentioned 5 countries (3 participants each)
03/22-03/26 (5 days): Evaluation Seminar in Tochigi and Tokyo, Japan (all participants)
3) Activities :
A) Voluntary work: Varies in each project based on the local needs and plans. Working hours also depend on each project, but there is at least one free day/ a week.
B) Other activities: Study programs, discussions, excursions, visits, exchange parties, sports, etc. can be organized either by the vols. themselves or the local hosts.
C) Collective life: Usually, simple community conditions of meals with cooking by themselves by turns and of accommodations such as community halls, youth centers.
There will be 15 participants (5 from Japan and 10 from 10 ASEAN countries).
* This project is open to only those whose nationalities are Japan or ASEAN countries.
* All participants need to apply through the following members/ partners of NVDA.
Brunei: UBD (Universiti Brunei Darussalam)
Cambodia: CYA (Cambodian Youth Action)
Indonedsia: IIWC (Indonesia International Work Camp), DJF (De Javato Foundation) Laos: PYC (Phoudindaeng Youth Center)
Malaysia: MOVE (Malaysian Organization of Voluntary Exchange)
Myanmar: COM (Charity-Oriental Myanmar)
Japan: NICE (Never-ending International workCamps Exchange)
Philippines: YSDA (Youth for Sustainable Development Assembly)
Singapore: GVC (Global Voluntary Camps)
Thailand: VSA (Volunteer Spirit Association), DALAA
Vietnam: SJV (Solidarity Jeunesse Vietnam), VPV (Volunteers for Peace Vietnam)
* The quota can be changed after the first selection around Oct. 31 (if some places are still vacant, the second or more volunteers from the other countries may be accepted afterwards.) * There may be some other volunteers in the workcamps fully or partly joining together from the hosting countries, other Asia (Asian Voluntary Service which will take place in the same places and the period as this project) as well as a lot of local people joining in various ways.
This project is organized by NICE and NVDA (Network for Voluntary Development in Asia) Supported by The Japan Foundation Asia Center
Hosted by CYA, NICE, COM, VSA and SJV.
2. Application Guidance
2-1. Qualification of the volunteers
Participants should be aged between 18 and 39 with good physical and mental health and need to;
a) To be fully motivated, active, social, flexible, adaptable, responsible, cooperative and constructive
(for any change of work and life depending on the situations and for any hard work and simple life).
b) To be officially nominated and supported as representative by the sending NGOs
(preferably an active member of the NGO with some experience in international voluntary service)!
c) To be able to work sufficiently in English that is the official language of internal communication
(Local language skill is not necessary, but welcomed and useful and please try to learn during your stay!)
The other general qualification is as follows in addition to specific qualification (see each project description); d) Best motivation for the voluntary work (special good skills and power are usually not very necessary.)
e) Responsibility to keep rules of Project, Sending and Hosting NGOs and cooperation to run the project.
f) Best efforts to understand and respect cultures both of the hosts and other volunteers
g) Open mind to make friends with trying to speak English (in the groups) and the local language
h) To adapt and enjoy simple, local conditions of the living such as food and accommodation
2-2. How to apply and join the projects?
Applications and general inquiries should be sent to both of the following contacts:
1) The completed Volunteer Exchange Form should be sent to the organizers by the first deadline of October 31st . * If there are any vacant places after the first selection, the second call will be sent to the relevant organizations around Nov. 5th and the second deadline will be November 20th.
* Those who are not be accepted in the first selection can be put on the waiting list for the second selection. Thus, those who could not manage to apply by the first deadline can also apply by the second deadline.
* The applicants should NOT make any travel arrangements until they will receive confirmation of acceptance.
2) The organizers will inform the result around Nov. 5th (first selection) and Nov. 25th (second selection).
3) The organizers will send the invitation letters for visa (for those who need) and the information sheets (detailed guidance) of the seminars/ workcamp in a few weeks after the acceptance.
4) Participants will prepare participation (book the flights/ travel insurance, get visa/ vaccination if needed, study the cultures/ social situations/ languages of the hosting countries, etc.) in consultation with their sending/ hosting NGOs, the organizers and the other participants (the communication tool will be created by the organizers).
5) Participants are expected to actively and cooperatively join the project and regularly report the work & life through the provided tools (but some projects may have little internet access depending on the local conditions).
6) Participants are also welcomed to actively cooperate for development of JAVS and the sending/ hosting NGOs by helping preparation of future volunteers, networking similar types of NGOs in both countries, etc. They will be asked to write on the reports, etc. Useful Certificate will be given to them after submission of these documents.
2-3. Financial regulation
A) Travel cost
There will be 50% of travel reimbursement with a certain limit (see the next page) in the following expenses.
Travel reimbursement will be given in the end of the Evaluation Seminar by cash after full participation.
A2. International flights from the home country to Thailand (besides Thai participants)
A3. Domestic transportation in Thailand between the airport and Preparation Seminar (besides Thai participants) A4. International flights from Thailand to the workcamp country (besides Participants joining in Thailand)
A5. Domestic transportation in the workcamp country between the airport and the place of the workcamp
A6. International flights from the workcamp country to Japan (besides Participants joining in Japan)
A7. Domestic transportation in Japan between the airport and Evaluation Seminar (same exception as A6)
A8. International flights from Japan to the home country (besides Japanese participants)
There is NO travel reimbursement for the following expenses;
A1. Transportation in home countries from home to the airport (for Thai, to Preparation Seminar’s venue)
A9. Transportation in home countries from the airport to home (for Japanese, from Evaluation Seminar’s venue) A10. Any other travel cost (e.g., Passport and Visa, Vaccination, Travel insurance, Transportation on free days)
B) Participation fee and other cost
B1. There is no participation fee for Preparation/ Evaluation Seminars. The organizers will provide the accommodations, meals, meeting rooms and other organizational stuff during the period.
B2. 40% of the participation fee for the workcamps will be paid by the Organizers. The other 60% needs to be paid by Participants themselves (There is no fee for the workcamp in Japan).
B3. All other incidentals (cost for drink, sweet, internet, sightseeing, additional stay, accompanying persons, overseas phone calls, laundry, etc.) have to be paid by the participants themselves.
B4. All participants will be registered as “Asian Volunteering Ambassadors“ of NVDA which fee (30 US$ for Japanese and 15 US$ for ASEAN participants) will be deducted from the travel reimbursement.
B5. Organizers and Sending/ Hosting NGOs may also support self-fundraising actions of Volunteers (e.g. crowd funding) in a proper way by providing information/ reference, etc. if the conditions are matched.
< Upper limit of travel reimbursement >
The following limit is based on the research done in 2015 Sep. that can be changed only if there are remaining amount in the project budget (e.g., some participants could find cheaper ones). So, all participants are expected to choose the most economical means such as Low Cost Companies (Organizers will help to provide some information). * The participants can also more or less estimate 50% of the travel cost they would need to pay from the figures below. * The numbers mean an upper limit of 50% of the reimbursement in US$ for each person.
* International flights from the home country to Thailand (One way): 41 from Brunei/ 41 from Cambodia/ 45 from Indonesia/ 85 from Japan/ 63 from Laos/ 15 from Malaysia/ 40 from Myanmar/ 69 from Philippines/ 33 from Singapore/ 39 from Vietnam
* Domestic transportation in Thailand between the airport and Preparation Seminar’s venue: 21 for each
* International flights from Thailand to the workcamp country (One way): 41 to Cambodia, 91 to Japan, 30 to Myanmar, 42 to Vietnam
* Domestic transportation in the workcamp country: 29 in Cambodia, 23 in Japan, 29 in Myanmar, 10 in Vietnam
* International flights from the workcamp country to Japan (One way): 109 from Cambodia, 100 from Myanmar, 98 from Thailand, 107 from Vietnam
* Domestic transportation in Thailand between the airport and Evaluation Seminar’s venue: 11 for each
* International flights from Japan to the home country (One way): 94 to Brunei/ 90 to Cambodia/ 96 to Indonesia/ 122 to Laos/ 64 to Malaysia/ 81 to Myanmar/ 108 to Philippines/ 81 to Singapore/ 79 to Thailand/ 88 to Vietnam
3. Program information
All the details will be informed to the participants by the information sheets to be sent after the acceptance.
3-1. Preparation Seminar (Hosted by VSA)
a) Venue: The Institute for Southern Thai Studies,Yor Island, Songkhla, Thailand
* For the details, see the workcamp description of 4-4 (the seminar will take place in the same place).
b) Dates: From 2016 Jan. 7th (Thu.) to 11th (Mon.)
* Participants need to arrive at Hat Yai airport by the end of the 6th and will meet at the venue.
They can leave there from the noon on the 11th
* It’s OK to travel around Thailand before the seminar as long as the visa regulation allows.
c) Programs: Participants will learn and share about international voluntary service, social situations of Japan and ASEAN, inter-cultural learning and set up the goals of the project together. There will be also voluntary work.
3-2. Workcamps (Hosted by CYA, NICE, COM, VSA and SJV)
This is the main part of the project and the participants will be possibly into 5 groups (3 persons in each) to join the workcamps in 5 countries which project description is written from the next page.
1 each from Cambodia, Japan, Myanmar, Thailand and Vietnam will join the workcamps of their home countries as the leaders. 4 from Japan and 6 from ASEAN countries will join the workcamps abroad.
Please email us to get more information about the workcamps.
Cambodia - Kampot Educational Project - (Project code: JAVS-01) -
Main voluntary work : 1) Education work: Teaching English, Arts and Sanitation to local children and teenagers 2) Manual work: They will help the construction workers to build or construct the path to the village, paint and draw on the new building wall and join other local activities such local ceremony, celebration and so on.
* Approximate working hours: 5-6 hours x 5 days in a week.
* Participation Fee: 750 US$ for Japanese (Project will support 40%, so Participants will pay 450 US$) 550 US$ for ASEAN (Project will support 40%, so Participants will pay 330 US$)
Japan - Revive the forests and ex. disaster area - (Project code: JAVS-03)
Main voluntary work : 1) Maintain/ upgrade the children's forest and the bamboo forests. 2) Involve many people to environmental protection (e.g. organizing weekend workcamps) 3) Revive the forest in disaster area of Iwaki city that got huge damaged by Tsunami, etc.
The place is safe now, so don’t worry about it!
* Approximate working hours: 7 hours x 5 days (weekdays) in a week (can be changeable)
* Participation Fee: There is no fee!
Myanmar - Payartaung language teaching - (Project code: JAVS-03)
Main voluntary work : 1) The first main task is to teach communicable foreign language (Especially English) to the youth. 2) The other will be included cooking, cleaning the monastery area and helping the local community in their field of work. * Approximate working hours: 6 hours a day (3 hours each in the morning and the afternoon). But please be flexible and ready to do any other work in the field.
* There might be a trial to the hot spring and helping in library construction are optional activities based on local preference.
* There will be a group workcamp in March 4-17 with a university students of Japan, so you can enjoy to work and exchange with them and are expected to help to run it well!
* Participation Fee: 663 US$ for Japanese (Project will support 40%, so Participants will pay 398 US$) 575 US$ for ASEAN (Project will support 40%, so Participants will pay 345 US$)
Thailand - Beautiful museum in Yor Island - (Project code: JAVS-04)
Main voluntary work : Volunteer in will support the museum work, conservation and maintenance, being trained to be a guide for tourist visiting and cleaning the antiques the museum. The museum staff is enthusiasm to exchange with international volunteers. They are eager to be friends with international volunteers, learn English and volunteer mother language. This is great chance to make local friends of international volunteers and exchange your culture. There are many students groups visit this museum as study tour, this is chance for them to exchange with international volunteer. You can join in the group to be a part of host and exchange your language and culture also learning Thai culture from children. Volunteer will have chance to join university students activities as the museum is under university control. The activities such as seminar, sightseeing, culture exchange, etc. * Approximate working hours: 7
* Participation Fee: 20,000 Baht for all (Project will support 40%, so Participants will pay 12,000 Baht) (12,000 Baht = 364 US$, according to the rate on 2015 Sep. 17)
Vietnam - Work with children & women in the slum area - (Project code: JAVS-05)
Main voluntary work : 1) Various work to improve the life conditions of Fisher village such as farming, renovating the roofs, floors and water filters, selling eco sponges the women will have made, etc. 2) Various work to help the Youth Center such as Teaching English for kids and English club, Cooking, cleaning, and monitoring Youth center with coordinator and local volunteers. 3) Organize the workshop, events and leisure activities for kids, students.
* Approximate working hours: 09:00-16:30 on Mon.-Fri. (with 2 hours of lunch break)
* There will be a special workcamp for 2 weeks in March with Japanese volunteers, so you can enjoy to work and exchange with them and are expected to help to run it well!
* Participation Fee: 18,750,000 VND for Japanese (Project will support 40%, so Participants will pay 11,250,000) 15,000,000 VND for ASEAN (Project will support 40%, so Participants will pay 9,000,000) (11,250,000 VND = 495 US$, 9,000,000 VND = 396 US$, according to the rate on 2015 Sep.17)
3-3. Evaluation Seminar (Hosted by NICE)
a) Venue: Mashiko town in Tochigi prefecture and Olympic Center in Tokyo prefecture, Japan
* For the details of Mashiko, see the workcamp description of 4-3 (the seminar will take place in the same place).
b) Dates: From 2015 Mar. 22nd (Tue.) to Mar. 26th (Sat.)
* Participants need to arrive at Tokyo (Narita or Haneda) airport by the noon of the 22nd and will meet at the venue.
They can leave there from the noon on the 26th
* It’s OK to travel around Japan after the seminar as long as the visa regulation allows.
c) Programs: Participants will share their experince, evaluate and make a future plan of JAVS project as well as «Asian Development Goals» which draft will have developed during their workcamps period.